Can Associations Restrict Access to Census Workers??

Once again, the government is ramping up efforts to tally the country’s population. With the 2010 census underway, the U.S. Census Bureau is asking Condo Associations and HOA's to help them reach as many residents as possible. Since participation in the census is a federal obligation for all U.S. Residents, associations need to determine how census workers will gain access, especially in secured communities.

The U.S. Census Bureau has made it well known that their Census workers are given carte blanche when it comes to gaining access and possibly gaining repeated access in order to fully complete their responsibilities. Therefore, Associations cannot deny access to any Census worker who has shown proper identification.

In order to comply with federal regulations, make sure your property manager or any security staff understand that access must be granted to Census workers. That includes allowing them access to secured buildings and any apartments they request. They are allowed to knock on doors, ring doorbells, use call boxes, etc. Also, there may be times when the Census workers must return to the building to attempt resident contact again. If Census workers cannot locate occupants, it is within their right to ask property managers and associations for occupancy information and resident contact information. While you’re not expected to supply the information immediately, you should provide the requested information within a reasonable amount of time.

But how do you know if the census worker is legitimate? All census workers will be issued a census badge, which property managers may ask to see. When in doubt, contact the nearest Regional Census Center to verify a census workers status.

Associations should expect to see Census workers after the April 1st deadline, in which all residents are required to have returned their mailed questionnaires. Expected in-person visits are scheduled from May through August of this year.

2010 Census: Distinguishing Census Workers from Con Artists

The first phase of the 2010 U.S. Census is under way, with workers verifying the addresses of households across the country. Eventually, more than 140,000 U.S. Census workers will count every person in the United States and will gather information about every person living at each address including name, age, gender, race, and other relevant data.

The big question from many of you is -- how do you tell the difference between a U.S. Census worker and a con artist? So below are some recommendations from the Better Business Bureau and law enforcement across the country.

If a U.S. Census worker knocks on your door, they will have a badge, a handheld device, a Census Bureau canvas bag, and a confidentiality notice. Ask to see their identification and their badge before answering their questions.

However, you should not invite anyone into your home. Do not give your Social Security number, credit card or banking information to anyone, even if they claim they need it for the census.

While the Census Bureau might ask for basic financial information, such as a salary range, don't give them anything pertaining to your financial situation. Also, they should not be asking for any donations, so don't give them money. 

If they start with any pressure or you are not comfortable with the questions, please close the door and call the police. Also be advised that according to the Census, they will not be using anyone with the community group ACORN. If a worker says they are with ACORN, feel free to close the door and report it to the police.

Also, census workers will NOT contact you by e-mail. Do not respond to anyone claiming to be with the U.S. Census by e-mail. Use the ``delete'' key!

Keep in mind that you will not receive a 2010 U.S. Census form until March of 2010. No one will come to your door if you complete the form and mail it back to the 2010 U.S. Census office on or before April 1. If you did not complete the form for your address, then you will be contacted by a worker.

The Census is extremely important. That is how our State and County gets money from the federal government, so I encourage everyone to participate. Lord knows this state and county are disasters when it comes to proper funding for many services we need. So please do your best, but also be totally aware and cautious so as not to become a victim of fraud or identity theft.

Again, when in doubt, please call police.


Carmen Caldwell, for The Miami Herald. January 17, 2010